In renting space from WonderFest USA, Inc., Dealer must agree to these Terms and Conditions:

A SINGLE TABLE RENTAL SPACE INCLUDES

  • A single eight (8) foot table, which includes one (1) table cloth and two (2) chairs, for both event days.
  • Dealers have a table that is 8-foot x 30 inches with approximately 4-foot space behind the table.
  • Dealers receive One Dealer badge free per purchased table.
  • Dealers have the option to purchase Two (2) extra badge at the reduce rate of $30 and up to three (3) additional badges at the weekend price of $50. This is PER DEALER.

DEALER ROOM TABLE RATES

Dealer Room A:  $350.00 per table before March 1; $400.00 per table after March 1.

Dealer Room B: $275.00 per table before March 1; $325.00 per table after March 1.

Payment in full must be enclosed with signed contract.

After May 1, only money orders or PayPal accepted.

No verbal holds!

(PLEASE SEE TABLE CANCELLATION POLICY BELOW)

TABLE SHARING

Dealers who wish to share their table space with another Dealer, must identify the sharing Dealer to WonderFest on their contract, when initially reserving the table.

Failure to do so could result in forfeiture of space and cancellation of contract without refund of the table rental fee.

The original Dealer, in sharing the space, takes full responsibility for the suitability of the sharing Dealer’s merchandise.

WALL SPACES

Out of approximately 160 Dealer spaces at the show, only about 65 wall positions are available (at no extra charge) and will be assigned on a first-come basis only.

Some wall spaces are located in front of Fire Exits, you must leave space to allow at least one door to be used in case of an emergency.  Fire Marshalls have been known to conduct walk throughs during the event.

ELECTRICAL HOOKUPS

Electrical hookups are also available for a service fee of $25 but must be requested in advance no later than the Monday prior to the show.

DEALER MOVE-IN & MOVE-OUT

  • MOVE-IN is on Friday afternoon, from 5:00 p.m. – 10:30 p.m., and on Saturday morning from 7:00 a.m. – 10 a.m.
  • MOVE-OUT must be accomplished between 5 :00 p.m. – 7:00 p.m. on Sunday, the last day of the show.
  • EARLY MOVE-OUT – You must have permission from WonderFest CEO Dave Hodge, to pack up your booth prior to 5:00 p.m. on Sunday.

Dealers are encouraged to bring their own carts, as the hotel can offer only a limited number.

SHOW HOURS

Booths must be open for business during all show hours.

    • 8:00 a.m. Saturday ~ Vendor rooms open for Early Bird admissions
    • 10:00 a.m.- 5:00 p.m. ~ Saturday the Vendor rooms open for General Admission
    • 10:00 a.m.- 5:00 p.m. ~Sunday the Vendor rooms open for General Admission (there is no early bird admission on Sunday)

MERCHANDISE SUITABILITY – THIS WILL BE ENFORCED!

Merchandise openly displayed should be suitable for a general audience (PG-13 equivalent).

We request that more mature materials (Adult Content) be handled discreetly. This is due to local ordinances and state laws we and – YOU –must comply with.

Refusal to comply may result in forfeiture of table space without refund.

UNLICENSED MERCHANDISE

Recasts are strictly prohibited!

If a Dealer brings unlicensed merchandise to sell—and an authorized seller of that same merchandise is present and brings the situation to the attention the Wonderfest CEO Dave Hodge—we may request that the Dealer stop selling the item in dispute at the show. Refusal to comply may result in forfeiture of table space without refund. This rule applies to all merchandise: tapes, model kits, etc.

Licensing and authorization for products sold at WonderFest is the sole responsibility of the Manufacturer/Dealer.

More information on prohibited recast can be found on the Dealer FAQs page.

IF A DEALER CANCELS

Cancellations must be made in writing to WonderFest via Email.

All cancellations must be received BEFORE April 1 to receive a full refund.

No refunds will be given ON OR AFTER April 1.

No rollovers for cancelled tables. All cancelled tables are transferred back to WonderFest at time of cancellation.

Dealers are NOT allowed to transfer/buy/sell/barter/sublet their tables should they not be able to make it to the show per their contract. For any questions concerning table transfers contact WonderFest directly.

If the Dealer is sharing their table and needs to cancel, but would like their sharing dealer to maintain the table, they may do so ONLY if sharing dealer was listed on the original contract at time of table purchase.

Any Dealer reserving space that fails to occupy his/her space by 9:45 a.m. on Saturday, the first day of the show, forfeits all rights to the use of said space, with NO refund.

IF THE SHOW IS CANCELLED

WonderFest USA, Inc. retains the right to cancel this show, without recourse to Dealers/Exhibitors except to refund all monies paid. Examples of situations that could cause the cancellation of the show include the facility is not available due to events out of our control (construction delays, act of God/nature, etc.) or Federal/State laws that prevent group events from happening like we saw during the pandemic.

INJURY OR LOSS

Dealers accept and assume full liability for any injury or loss to themselves or their property, agents, or employees at any time and from any cause while on the show premises. Dealers expressly release WonderFest USA, Inc. and the owners of the space in which said show is held, from any and all liability for such loss or injury.

STATE & LOCAL SALES TAX

Tax information is available at the show and can be found at the Dealer registration table.